Major renovations (which are not allowable) include: Minor building updates or maintenance to the facility and/or grounds that do not change the fundamental structure of the building or alter the function or purpose of the facility (which are allowable). Can I reallocate some of this money so I dont have to pay income taxes? Retention of Child Care Staff. Going forward, child care providers should continue to consider CDC guidance and follow lead agency requirements related to COVID-19, and be prepared to update processes if and when states, territories, and tribes resume pre-COVID policies for parental access to children. Lead agencies may use regular CCDF, CARES, CRRSA(PDF), and ARP Act Supplemental CCDF Discretionary funds for direct child care services. Q: If I was audited, would they just audit my grant or my entire business? However, families who participate in TANF, SNAP, or Medicaid and additionally have either expecting mothers or children under the age of 5 are automatically eligible for WIC. Broaden the Lead Agencys definition of protective services to permit emergency eligibility as a temporary, short-term measure. This still leaves $2,100 for the provider to spend as she chooses (or save it). Child care providers may not involuntarily furlough employees from the date of application submission through the duration of the grant. No. Supporting documentation should demonstrate that the purchase in question falls within at least one of the allowable use categories. The law specifies that child care providers may use their child care stabilization funds on the following allowable activities: ARP Act stabilization funds cannot be used to cover family copayments or tuition. No. receipts, checks), c. Reviewing C3 training materials provided by EEC. OCC will collect information about use of stabilization funds through the CCDF Plans. You should amend your 2020 taxes and report it as income and pay taxes on the amended return. These grants are in addition to other pandemic-related relief funds (e.g., CARES grants, Paycheck Protection Program loans, EIDL loans). Welcome to the Child Care Stabilization Grant Application System! This map provides links to available child care stabilization grant applications. Any program that has closed permanently is not eligible to receive continued grant funding. The $3.5 billion in supplemental CCDF CARES Act funding is subject to the same tax rules as regular CCDF funding. Incentives for providers may be considered an allowable expenditure in the CCDF program if the incentives are used as part of quality improvement or other activity that meets the purposes and goals of CCDF. At the end of June, Minnesota's Legislature created Minnesota's Child Care Stabilization Grant Program, which began in June 2021 and will last until June 2023. Snow removal snow or other weather-related services, Installing new interior, carpeting, or flooring, Replacing outdated building fixtures and general repairs, Direct deposit or electronic funds transfer, Document the amount(s) of funds received from each source separately, Review the terms of each grant program to clearly understand the allowable (and nonallowable) uses for each award. For example, when each payment is received: What is the Expenditure Tracker tool and how can it be used? You cant deduct your mortgage payment, but you can deduct your Time-Space% of mortgage loan interest and you can depreciate your home to account for mortgage principal. This page is located more than 3 levels deep within a topic. Directors, owners, administrators and/or designated fiscal staff members can access the reporting tool . It is a tool to assist child care providers in tracking expenditures made with C3 grant funds. The CARES Act, the CRRSA Act, and section 2201 of the ARP Act allowed the supplemental funds to provide child care assistance to families of essential workers without regard to the income eligibility requirements, but made no mention of the asset test. The goal of the Child Care Stabilization Grant is to provide financial relief to child care providers to help cover unexpected business costs associated with the COVID-19 pandemic, and to help stabilize their operations so they may continue to provide care. . Enter your LEAD username, enter your LEAD password, and click Login. Alternatively, states could provide quality grants to child care providers for supply retention and/or quality improvement activities to benefit the full range of families, which would make the eligibility determination process for individual families immaterial. Other investments to improve program quality such as supplies, curriculum, screening tools, etc. The Child Care Stabilization Grant (CCSG) Program sustains Arizona's child care network by giving a consistent, reliable funding source directly to child care providers to cover increased cost and challenges due to COVID-19 through June 2023. (45 CFR 75.2Visit disclaimer page). The remaining 25% of the Child Care Stabilization Grant 2.0 funds can be used for other eligible expenses, for purposes allowed under the Federal . Tax Considerations Monthly ReportingGENERAL What is the purpose of the stabilization grants? Other funds are not within the scope of this review. Yes, CCDF funds can be used to provide some sanitation supplies to families, provided that the supplies relate to the provision of child care. ATTENTION: Announcing the ARP (American Rescue Plan) Act 2021 Child Care Stabilization Payments. A: If you dont spend all of the grant money on items used 100% for your business, it will increase your business profit. Tribes, on the other hand, are permitted to use CCDF funds for construction and major renovation to prevent, prepare for, and respond to, COVID-19. Important note: Although there is federal guidance on how the Stabilization grants are to be administered, each state may interpret this guidance slightly differently. Can a sole proprietor of an FCC use the grant funds to pay expenses that are associated with the program but are also inclusive of normal household bills? The NJ American Rescue Plan (ARP) Stabilization Grant is no longer accepting applications. If the family is still eligible at redetermination, they should receive another minimum 12-month eligibility period and should not be placed on a waitlist. Tribal lead agencies must submit amendments to their current FY 2020-2022 CCDF Plan within 60 days of the effective date of implementation. a Are TDOE regulated programs eligible to apply for funding? Child care services with a tutoring or academic support component that are funded through CCDF subsidies must be paid in accordance with the Lead Agencys CCDF payment rates. Contact the C3 Help Desk: 1-833-600-2074 eecgrantsupport@mtxb2b.com. Lead agencies may reverse an application approval prior to the award of funds if something changes between the approval and award, including, but not limited to, a licensing violation or revocation, fraud, or permanent closure of a provider. As noted in 45 CFR 98.16(cc), Lead Agencies must provide descriptions in their CCDF Plans of (1) internal controls to ensure integrity and accountability; (2) processes to investigate and recover fraudulent payments and to impose sanctions on clients or providers in response to fraud; and (3) procedures to document and verify eligibility, pursuant to 45 CFR 98.68. The tutoring or academic support services do not occur during the regular school day pursuant to 42 U.S.C. How can I best prepare for an EEC fiscal monitoring review? Within the grant attestation, a provider attests to using the funds for only items in the allowable expenditure categories. Allowable changes could include children who are Tribal members, whose membership is pending, who are eligible for membership, and/or are children/descendants of members. In total NYS has nearly $1.1 billion in funding under this program. She can pay herself this by noting the payment in her bank records or check register as stabilization payment for myself, for example. Self-employed FCC providers should keep separate accounts and records for business and personal finances. Lead agencies have the discretion to decide which child care providers are included in their ARP Act stabilization subgrant programs. If there are payments not reflected in LEAD or the program has other questions, contact the C3 Help Desk at 1-833-600-2074 or eecgrantsupport@mtxb2b.com. Q: On my grant report I listed mortgage and utilities as expenses. A: You can include it either on line one (Gross receipts) or line six (Other Income). View a submitted Stabilization 1.0 or 2.0 grant application by clicking the button below: View a Submitted Application Stabilization Help Line: 844-863-9319 OCFS is prioritizing workforce support for child care staff by requiring that at least 75% or the Child Care Stabilization Grant 2.0 for Workforce Supports be spent on workforce support expenses. Are the C3 Child Care Stabilization grants taxable? Though essential workers are not subject to the income eligibility requirement to receive child care services funded by the COVID-19 supplemental funds, they are subject to the other CCDF program eligibility requirements. This is consistent with the statutory requirement at section 658E(c)(2)(S)(ii) of the Act that requires Lead Agencies to support the fixed costs of providing child care services by delinking payments from an eligible child's occasional absences due to holidays or unforeseen circumstances such as illness, to the extent practicable. Frequently Asked Questions related to the Child Care Stabilization Grants from the Department of Early Education & Care (EEC). Therefore, a lead agency could define a lack of qualified staff or demand as an accepted reason related to the COVID-19 public health emergency for why a child care provider may be temporarily closed. See the video here: [video width="1390" height="1000" mp4="http://tomcopelandblog.com/wp-content/uploads/2022/02/Questions-and-Answers-about-Stabilization-Grants.mp4"][/video]. Providers can use the funds to pay prior program expenses incurred after January 31, 2020. 17. FCC programs do not have to serve 10 children at the time of application. Likewise, lead agencies have the flexibility to disregard payments made to youth in, or formerly in, foster care through the Chafee Program for Successful Transition to Adulthood as income. Amend CCDF Program Requirements, through a Plan Amendment if Necessary: If the Lead Agency needs to revise some program policies, but would still be in compliance with federal requirements, they can do so without a waiver (e.g., expanding definition of protective services to accommodate impacted families; waiving copays for a portion of the caseload, etc.). The responsibilities for document retention are the same regardless of whether you are selected for review. Enrollment Capacity Average Enrollment (Before and After Care, Summer Care) 7 Yes. No, lead agencies should not calculate current operating expenses after deducting income, including child care subsidy payments. This grant award increase will only be available to providers who previously received the COVID-19 Child Care Stabilization Grant at the end of 2021. We encourage family child care providers to contact their local WIC officeVisit disclaimer pagefor more information. Absence due to the need to care for a family member or an illness; Any reduction in work, training or education hours, as long as the parent is still working or attending training or education; and. CRANSTON, RI - The Rhode Island Department of Human Services (DHS) is pleased to announce a new grant program designed to support and stabilize Rhode Island's child care industry. CCDF lead agencies have the flexibility to decide whether to disregard many of the COVID-19 supplemental payments to individuals as income when determining eligibility for CCDF subsidies, unless treatment of those payments as income or not is specified in law. Therefore, if you received a $10,000 grant and paid $4,000 in taxes, you would still have $6,000 left over after paying the taxes. Applications need only request the minimum information necessary to make the subgrants and meet the federal reporting requirements. OCC encourages tribal lead agencies to request targeted technical assistance to complete a final application by the required deadline. The IRS has published information indicating that "receipt of a government grant by a business is generally not excluded from the business's gross income under the Federal Tax Code and therefore is taxable." 1099 forms were mailed to programs detailing the amount of C3 funding the program received in 2021. are examples of personal information that should not be sent to EEC or its designee during the fiscal monitoring review. Stabilization Grants Consult your state for the answer. All of the information and application process for the Child Care Strong program will be available here. This funding has been expended and programs that received a Child Care Restoration Grant in 2020 are required to input monthly reporting into the Director Portal. In addition, many of these individuals are working extended or irregular hours, and under stressful circumstances. Q: In your opinion, if I dont need the grant, should I take it? Yes, Lead Agencies may pay full-time subsidy payment rates for school-age child care as long as the Lead Agency is not paying for time when a child is physically attending school and is not paying for any regular education services. You may request assistance from a member of our grants team by filling out the inquiry form below: To contact a member of our grants team, please email grants@ks.childcareaware.org. However, families who receive TANF cash assistance may be categorically eligible for SNAP. States have flexibility to exclude ARP Act child care stabilization funding when determining eligibility for TANF, and ACF encourages states to use this flexibility. The following examples are meant to illustrate the different ways in which a family child care provider might utilize the grant and the tax implications of each scenario. Resources to help develop communication strategies that will increase awareness and visibility of the child care stabilization grant program. This resource includes the session descriptions, recordings, and resources shared during the BUILD 2022 National Conference. The CCSG Workforce Amount began with the July 2022 grant payment for providers starting the month following application approval. Q: Where does the grant go on Schedule C? Frequently Asked Questions will be updated on this page. The Centers for Disease Control and Prevention (CDC) guidance suggests staggering drop-off and pick-up times and/or having a child care provider meet children outside of the facility when they arrive. Supporting Family Child Care to Prepare for Child Care Stabilization Grants CCDF funds, including supplemental funds, cannot be used to cover tuition or copayments for families that are not eligible to receive CCDF child care subsidies. The ARP Act does not impose requirements on whether to include or exclude ARP Act child care stabilization funds. On May 10, 2021, the Office of Child Care (OCC) issued guidance (CCDF-ACF-IM-2021-02) for states, territories, and tribes on requirements and recommendations for the child care stabilization funding included in section 2202 of the ARP Act. As such, the loss of TANF could trigger an automatic loss of SNAP and/or WIC for child care workers. This could include physically separating checks or depositing the funds in different bank accounts. Is there a limit to the number of programs that will be funded? Apply for a waiver to use CCDF funds to provide direct services to families who do not meet CCDF eligibility requirements (e.g., with income above 85% of State Median Income; see note above regarding additional flexibility regarding use of the CARES Act and CRRSA Act CCDF program funds) and/or providers who do not meet CCDF health and safety requirements. The application indicates that funds can be used to pay for previous program expenses. For example, if an application was submitted such that the first month of the grant is September, they would need to recertify at the beginning of October. Childcare isnt just a family issue, its a business issue. Per Federal requirements outlined in The American Rescue Plan (ARP) Act of 2021 (Public Law 117-2), certify that they will meet the following requirements throughout the period of their grants: The provider will, when open and providing services, implement health and safety policies in line with guidance and orders from corresponding state, territorial, tribal, and local authorities and, to the greatest extent possible, implement policies in line with guidance from the Centers for Disease Control and Prevention (CDC). OCC has no plans to mandate specific oversight or compliance measures on this policy. Child care programs may apply for only one of three grant opportunities. Under federal guidance, this clearly language clearly applies to a family child care provider, even if she has no employees. Furthermore, for family child care providers, whether the child care stabilization funding counts as income also depends on whether it is used as income by the family child care provider who receives it. ; Lead agencies that choose to send applications directly to qualified providers or have providers access the applications through a private web portal still must post a copy of the application on their public website. At their option, Lead Agencies may pay providers based on a childs enrollment rather than attendance (45 CFR 98.45(l)(2)(i)). English (US) Log in. OCC notes that the availability of some program funds, such as PPP, have been inconsistent and the extent to which child care providers can access them may be limited. Where not addressed by OCC guidance, OCC will defer to Lead Agencies' reasonable interpretation of these decisions and encourages Lead Agencies to provide guidance to providers on implementation of this policy where they think it is useful. Allowable categories for the grant include rent, or mortgage payments, utilities, and insurance. Virginia's Child Care Stabilization Grant Program is designed to: Stabilize child care programs now; Support providers to make strategic investments in their programs; Target higher rates of support to providers located in or serving communities hit hardest by the pandemic; and Encourage participation in the Child Care Subsidy Program. Providers will not be penalized for temporary closures that occur during the grant period, provided they are open and serving children for at least part of that month. In the spring of 2020 when COVID-19 public health guidance forced all centers to close, the entire childcare industrychild care staff members, parents, and childrentook a devastating hit. (42 USC 9858c(c)(2)(N)(iv); see also 45 CFR 98.21(b)) This safeguards childrens continuity of care as parents move towards economic self-sufficiency. Therefore, even if a Lead Agency opts to use CCDF to fund a child care providers caregiving and supervision of a child who is participating in remote learning, the Lead Agency cannot use CCDF to fund any instruction or services associated with academic credit or a schools program. These incentives are considered quality expenditures. KidKare is a comprehensive record keeping program that includes an accounting section that allows you to keep track of all your income and expenses. The tutoring or academic support services do not duplicate or supplant the academic program of any public or private school, pursuant to 42 USC 9858k(b)(3) and 45 CFR 98.56(c)(3), although the services may supplement or enrich the childs education. Q: How do I create an emergency fund with this grant? Examples of documentation include receipts (electronic or paper), paid invoices, payroll records, and employee timecards. State tax rules apply. on july 23, 2021, the legislature enacted the child care and development infrastructure grant program, detailed in welfare and institutions code section 10310., a $250 million investment in the child care infrastructure across the state of california that is to be administered in the form of grants by the california department of social services OCC encourages child care providers in the financial position to provide relief from copayments and tuition for families to use non-ARP Act stabilization funds to provide that relief and prioritize the relief for families with incomes below 85 percent of state median income. This blog explores the tax implications of the American Rescue Plan Act (ARPA) Child Care Stabilization Grants for Home-Based Child Care Providers. Agreements with intermediaries to administer the subgrants must meet CCDF requirements at 45 CFR 98.11Visit disclaimer page(PDF), including that lead agencies retain overall responsibility for the administration of the program and administrative and implementation responsibilities undertaken by the intermediary must be governed by written agreements. After September 30, 2022, no additional CCSG awards will be made. More information is available from theWhite House American Rescue Plan Funding Fact Sheet. Sometimes ARP Act child care stabilization funds are received by child care workers receiving federal housing assistance in such a way that they may be regarded as temporary, nonrecurring, or sporadic payments. A: You should absolutely take it. A concrete slab in the backyard used for basketball, skating, etc.? The supplemental appropriations under the CARES Act and the CRRSA Act can be used to provide child care assistance to health care sector employees, emergency responders, sanitation workers, farmworkers, and other workers deemed essential during the response to the coronavirus, without regard to the income eligibility requirements. But childcare providers have been really struggling to stay afloat, and many have resorted to taking on personal debt to get by or temporarily closing altogether. Child Care Stabilization Grants The American Rescue Plan Act of 2021 (ARP Act) (Pub. The child cannot receive academic credit towards graduation solely for participating in the tutoring or academic support itself, pursuant to 42 USC 9858k(b)(2) and 45 CFR 98.56(c)(2). But, they will reduce your federal and state taxable income. Because Family Child Care (FCC) providers capacity changes with enrollment, all FCC sites will be calculated using a capacity of 10 slots, regardless of the actual capacity, for the purposes of the formula. See how Compt can help you and your employees utilize these federal funds: Schedule a Demo: Our customers have figured out how: lifestyle spending accounts! Q: I did not include the grant I got in 2020 on my 2020 tax return. Once a family begins receiving CCDF, their subsidy can only be terminated at redetermination through the graduated phase-out policy, if the reason for termination is income eligibility. Lead agencies have wide discretion in how subgrant amounts are formulated, including how current operating expenses are calculated. Lead Agencies may submit a waiver to ACF to reduce the eligibility period for essential workers. 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